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Subcontractor Payable Assistant
Carlsbad, CA
Job ID: 16096283 - Accounting/Finance - Posted 4 days ago
Summary
Our North County San Diego-based client, that is highly recognized as a top general contractor in the community, is in immediate need of a qualified and dedicated Subcontractor Payable Assistant, who will report to and assist the Accounts Payable Specialist.
Duties & Responsibilities
- Collecting, reviewing and entering monthly subcontractor invoices timely and accurately
- Proper and timely payment of all subcontractor invoices
- Managing all 20 day preliminary notices
- Managing subcontractor and material supplier releases
- Maintenance of all subcontractor files
- Ensuring all pink folders invoices are submitted by the 10 th of each month
- Responding to all prelim requests
- Keeping the prelim document current
- Create new job invoices with owner information
- Entering supplier conditional releases
- Providing project coordinators with required releases to the owners each month as necessary
- Verify validity of all subcontract invoices, obtaining proper approvals and resolve any discrepancies timely
- Request and verify subcontractor insurance
- Entering all subcontract invoices in Sage timely and accurately
- Responding to subcontractor payment inquiries
- Cut checks weekly
- Filing to ensure subcontractor files are complete and organized
Qualifications & Requirements
- Must be proficient in math skills, Microsoft Office (excel, word, project, outlook) preferred
- Detail oriented
- Good written and verbal communication skills
- Commitment to work in a collaborative team environment, and ability to work effectively with other team members
- Capable of representing the company publicly in a professional manner
- Excellent time management with the ability to organize, plan and resolve discrepancies effectively
- Capable to manage/schedule multiple priorities and adhere to deadlines
- Demonstrate an ability to manage workload and time efficiently
- Exhibit accountability, sincerity and a commitment to work
- Willing to help as requested
- Innate desire and internal fortitude to give your time, talents and resources in order to positively impact others and the company
What our client is offering:
- A very competitive compensation package
- A very comprehensive benefits package (medical, dental, vehicle or car allowance, phone, computer, 401k + match)
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