Job Details

Summary

Our client is a highly recognized commercial general contractor located in North County San Diego.  While a majority of their project are in the San Diego County area, they also work inter-county and interstate.  They are in immediate need to bring on a Subcontractor Payable Assistant.  Please review the details of this job description and if you feel you quality, please click apply and send over your resume for consideration.  

Our client has a history of internal promotions, and deeply values loyal Team Members.

Duties & Responsibilities 

• Collecting, reviewing and entering monthly subcontractor invoices timely and accurately
• Proper and timely payment of all subcontractor invoices
• Managing all 20 day preliminary notices
• Managing subcontractor and material supplier releases
• Maintenance of all subcontractor files
• Ensuring all pink folders invoices are submitted by the 10th of each month
• Responding to all prelim requests
• Keeping the prelim document current
• Create new job invoices with owner information
• Entering supplier conditional releases
• Providing project coordinators with required releases to the owners each month as necessary
• Verify validity of all subcontract invoices, obtaining proper approvals and resolve any discrepancies timely
• Request and verify subcontractor insurance
• Entering all subcontract invoices in Sage timely and accurately
• Responding to subcontractor payment inquiries
• Cut checks weekly
• Filing to ensure subcontractor files are complete and organized

Qualifications & Requirements 

• Must be proficient in math skills, Microsoft Office (excel, word, project, outlook) preferred
• Detail oriented
• Good written and verbal communication skills
• Commitment to work in a collaborative team environment, and ability to work effectively with other team members
• Capable of representing the company publicly in a professional manner
• Excellent time management with the ability to organize, plan and resolve discrepancies effectively
• Capable to manage/schedule multiple priorities and adhere to deadlines
• Demonstrate an ability to manage workload and time efficiently
• Exhibit accountability, sincerity and a commitment to work
• Willing to help as requested
• Innate desire and internal fortitude to give your time, talents and resources in order to positively impact others and the company
• High school diploma or equivalent
• Previous Accounts Payable experience preferred