Job Details

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

 

Answer telephones, transfer calls to the appropriate party, and take and relay messages,
when needed.

Coordinate bids with estimators and clients.

Use a computer to enter, update, and download plans, maintain records, and generate
correspondence, documents, and reports.

Manage Project Warranty’s.

Manage Pre-qualification requests from clients.

Perform other clerical duties such as maintaining and ordering of supplies for the office.
Place wall covering orders and get pricing.

Track field work order tickets; verify SOPs are followed from the field prior to turning
into accounting.

Track bid proposals and contracts on bid log.

Performs other miscellaneous duties such as; running errands.
Ordering office supplies.

Sort and review mail. Send out UPS and FedEx packages as needed.

 

Assist with Social Media Websites.

Assist CEO

Coordinate schedules, appointments, and bookings

 

EQUIPMENT USED

Uses computer programs such as Microsoft Word and Excel, phone system, personal
computer, fax, and other office equipment, as needed.

QUALIFICATIONS:  To perform this job successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed below are
representative of the knowledge, skill, and/or ability required.

 

Must be at intermediate level or above on Excel, Outlook, and Word programs.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); Bid Coordinator/Office
Manager experience or related department support experience; or equivalent combination
of education and experience, preferred.

 

General office skills, including ability to file and
accurately enter information on a personal computer.

LANGUAGE SKILLS

Ability to read and comprehend documents such as safety rules/regulations, operating and
maintenance instructions, construction drawings, specifications and procedure manuals.
Ability to effectively present & understand information in one-on-one and small group
situations. Must be able to speak English fluently.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole
numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in
written, oral, or diagram form.

Ability to deal with miscellaneous issues involving scheduling conflicts, field work
orders tickets, client relationships, scope of work issues, weather, etc.

Ability to interact effectively with others. Know when to involve others in resolving
problems or conflicts such as Senior Estimator, upper managers, vendors, etc.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands
to finger, handle, or feel; to reach with hands and arms; walk and stand; and sit. The
employee frequently is required to stoop, kneel, crouch, and talk or hear. Specific vision
abilities required by this job include close vision, distance vision, color vision, and ability
to adjust focus.

 

OTHER REQUIREMENTS

Must provide his/her own transportation to work. Must maintain acceptable driving
record.

PERFORMANCE OBJECTIVES

Work with the marketing person to obtain bid packages, enhance client relationships, receive bid
preferences and procure jobs as outlined by the company business plan.